This document describes how Conveners can view the abstracts submitted to their session, accept or reject them, request that specific abstracts be moved to another session, utilize the one complimentary registration per twenty accepted abstracts benefit, indicate whether an abstract is for an invited or contributed paper, and provide the Section President and Program Committee with information on when you do and do not want your Session scheduled.
The planned abstract submission deadline is 12 February 2019. Reviews need to be completed and acceptance notifications sent by 26 March 2019 (see above for reasons). Please complete the review preferably by 12 March but no later than 19 March. This is so that Section Presidents can have time to rectify (if needed).
It is requested that you decide as soon as possible on the acceptance, rejection, and movement of the abstracts submitted to your Session. Because review decisions (accept or reject) are a compulsory requirement for determining funding support (AOGS Comps and Reduced Registration Fee), it is very important that Conveners complete their reviews on time. This will then allow the Treasurer and the Program Chair the maximum amount of time to perform their duties. These decisions should be made before or by 19 March 2019 at the latest.
This is NOT the time for the detailed time scheduling of your session, meaning deciding when a paper will be presented and whether it will be oral or poster.
Note: - Abstract Submission Policy (since AOGS2011)
From AOGS2011, authors will need to complete the payment of the abstract processing fee BEFORE an abstract can be further processed. Abstracts in the PENDING state are those whose abstract processing fees remain unpaid. These abstracts are not eligible for review or acceptance. Conveners can review abstracts in the ACTIVE state only. They are not duplicates, withdrawals and cleared abstract processing fee payment. Due to deadline extensions and whatever reasons, some abstract processing fees may take longer time to settle. These abstracts can only progress to the ACTIVE state and qualify for review later. Please make periodic checks to see if there are any new ACTIVE abstracts that need to be reviewed.