Develop Program: Allocate Time Slots, Inform Session Conveners
26 Mar 2019
Session Program Completed: Session Conveners Have Lined Up All Talks
02 Apr 2019
Your Section’s Program Ready for Approval at Program Committee Meeting
How to Review and Finalize Session Proposals
Please follow the steps below after log in on MARS here: https://meetmatt-svr.net
Review Session Proposals
Under Committee Options on the left menu, click Session Proposal List
From the drop-down list, select the Section you are in charge of (e.g., "SE - Solid Earth"), and click the button List. This will display the list of session proposals submitted to your Section.
Click the session code, e.g., "SE01", to view the session proposal details.
On top of the page, click the link Review.
Select the decision ("To Accept" / "To Reject" / "To Merge"). Comments to conveners are optional. Click Save to save the changes.
Repeat steps (c) to (e) for all the session proposals.
Please note that the decisions entered online are "tentative" until it is finalized. This means that there view result & comments are not immediately visible to the conveners, but they are only notified when the Finalization button is clicked.
Finalize Session Proposals
Under Committee Options from the left menu, click Session Proposal List
From the drop-down list, select the Section you are in charge of (e.g., "SE - Solid Earth"), and click the button "List". This will display the list of session proposals submitted to your Section.
Tick the checkboxes before the session proposals that you intend to finalize. The checkboxes for those session proposals that are already finalized, not reviewed, or not under your charge are disabled.
Click the button Finalize / Notify Conveners... on the top of the list.
Click the Confirm button to finalize the review and send notification email to the conveners.
"To Accept": The session proposal will be accepted
The proposal is then included in the session listing for abstract submission.
After acceptance, Conveners can after log in MARS, edit the Sessions using these steps:
On the left menu, under Convener Options -> My Sessions
Note: Edit function to the original session will be deactivated i.e. you cannot make changes to
the original session proposal.
"To Reject": The session proposal will be rejected.
Editing cannot be allowed to the Rejected session proposal.
"To Merge": An auto-generated message containing the Section President’s request will be
emailed to the Conveners whose sessions are to be merged. If both sides accept the request,
then the Section President needs inform the Secretariat for execution.
All “merge” decisions will require approval of the Section Presidents and be informed to the Secretariat by email to firstname.lastname@example.org
All “merge” decisions can be executed by Secretariat only
Until then the session proposals will remain in the “Active” stage i.e. they are still editable
Communicating with the Program Chair
Development of the scientific program begins as soon as abstract submission closes.
The Program Chair will start allocating meeting room space and what each section receives will vary according to the number of accepted abstracts for each Section. Please be sure to contact the Program Chair for your needs and requests.